Holding Effective Meetings
To function as a group, the members of a Neighbourhood Watch scheme need to meet regularly.
Remember, Neighbourhood Watch meetings are optional so they need to be worthwhile to ensure people come.
Planning and management can make all the difference.
Before you start, think – do you actually need a meeting? Avoid having a meeting just for the sake of it – people will lose interest if they feel that the meeting doesn’t have a purpose.
Here are our top tips for planning your meeting:
Set the date of meetings for the next six months or a year so that people can put them in their diaries and so that you can book the venues and speakers in advance. Find out which dates and times are inconvenient or unpopular and avoid them.
Have a system so that people can contact the secretary with items for the agenda. Set a deadline for items to be submitted – for example 10 days before the meeting.
While meetings should always have a clear purpose, you’ll lose momentum if you leave too much time between them. Schedule regular times you know suit everyone. The trick is to hold them just far enough apart that there’s always something to discuss.
Make sure the venue is:
No matter what size the meeting, you will get better results by arranging the seating in a circle. This is much less formal than a ‘classroom’ or ‘theatre’ style and helps people to feel that their opinions are welcomed.
Five tips for effective meetings
The job of the Chair includes:
The job of the Secretary includes:
The job of the Treasurer includes: